SnT2025 Information Note for Participants ONLINE for the VIRTUAL PLATFORM

ORGANIZATION OF THE CONFERENCE


Date and Place

The CTBT: Science and Technology 2025 (SnT2025) Conference will be held from 8 to12 September 2025, with the 8 September as an online day only and from 9 to 12 September 2025 at the Hofburg Palace, Heldenplatz, 1010 Vienna, Austria and online. Please note that access to the conference is only possible through the Heldenplatz entrance of the Hofburg Palace. Participants who are travelling for the in-person Conference starting on 9 September, are not required to attend the online sessions on 8 September.

 

Language

The working language of the Conference is English unless otherwise indicated in the Conference programme. Interpretation in the official languages of the United Nations will be available only for the High-Level Plenary on the first day.  

 

ONLINE OPENING AND HIGH LEVEL PLENARY

The Online day on Monday 8 September will start with the SnT2025 online opening (see programme in the SnT2025 mobile App for more details).

The SnT2025 High-Level Plenary will commence on Tuesday, 9 September 2025, at 10:00 hrs in the Festsaal of the Hofburg Palace (see programme in the SnT2025 mobile App for detailed agenda of the High-Level Plenary). In-person participants are kindly requested to be seated punctually by 9:50 hrs.

Registered participants may pick up their Conference badges at the registration desk in the Hofburg Palace from Tuesday, 9 September, as of 8:30, after proceeding through the security check and upon presentation of the QR code.

The opening hours of the Conference at the Hofburg Palace are:

  • Tuesday, 9 September 2025         8:00-19:30
  • Wednesday, 10 September 2025     8:00-19:30
  • Thursday, 11 September 2025     8:00-19:30
  • Friday, 12 September 2025         8:00-16:00

 

On-site participants should wear their SnT2025 badge visibly within the Conference venue at all times.  

 

PRESENTATIONS


Detailed information on the presentations and panels listed below can be found in the Conference programme, which is available in the SnT2025 mobile app, virtual platform and at https://ctbto.org/SnT2025.

Oral Presentations  

Oral presentations will be given in parallel sessions in the Prinz Eugen Saal and the Forum.  

E-poster Presentations

E-posters will be on display in the Zeremoniensaal from Tuesday 9 in the afternoon to Friday 12 September at lunchtime.  

E-posters files will be made available as early as possible before the start of SnT2025 on the SnT2025 virtual platform and until the end of the Conference. An e-poster layout map will be available at the venue to help participants locate specific e-posters, specifically for author sessions in Hofburg.  

All e-posters can be brought up on demand and viewed on any of the touch screens at any time outside of e-poster sessions throughout the Conference opening hours.  

Lightning talks (one minute e-poster previews) will take place in the Wintergarten on mornings of Wednesday, Thursday and Friday and each lightning session will be followed with the corresponding e-poster session with authors in attendance. The detailed scheduling is available in SnT2025 mobile app and on the virtual platform.

Panel discussion and keynotes

Panel discussions and keynotes will take place in the Festsaal.  

 

AWARDS


During the closing plenary, the following awards will be presented:  

  • Star Award by the European Union
  • Early Career Scientist Award
  • Best Oral Presentation
  • Best Scientific E-poster Presentation
  • Best Technology E-poster Presentation
  • Greatest Technological Advancement in Treaty Monitoring
  • Greatest Scientific Advancement in Treaty Verification

Conference participants are asked to vote for these awards through the SnT2025 event platform. Additional information will be shared with participants prior to Snt2025.

 

CODE OF CONDUCT TO PREVENT HARASSMENT, INCLUDING SEXUAL HARASSMENT, AT UN SYSTEM EVENTS

All CTBTO events are guided by the highest ethical and professional standards, and the CTBTO is committed to provide an environment that is inclusive, respectful and safe for participants at its events.  

"The Code of Conduct to Prevent Harassment, Including Sexual Harassment, at UN System Events" applies to the SnT2025 Conference.  

All participants attending or involved in any capacity at the SnT2025 Conference are subject to and are expected to uphold the standards set out in the “Code of Conduct to Prevent Harassment, Including Sexual Harassment, at UN System Events”.  

Participants may report violations by contacting the Conference Focal Point on-site or by writing an email to conf.support@ctbto.org. Participants may also seek assistance from the UNSSS Security Liaison Officers present on site.

 

DISABILITY INCLUSION STRATEGY 

The CTBTO supports the United Nations Disability Inclusion Strategy and is a member of the Vienna International Disability Inclusion Network, which is an independent and self-sustaining network within the Vienna

International Centre and adheres to the United Nations Disability Inclusion Strategy.  

The United Nations Disability Inclusion Strategy provides the foundation for sustainable and transformative progress on disability inclusion through all pillars of the work of the United Nations: peace and security, human rights, and development.

The Strategy enables the UN system to support the implementation of the Convention on the Rights of Persons with Disabilities and other international human rights instruments, as well as the achievement of the Sustainable Development Goals, the Agenda for Humanity and the Sendai Framework for Disaster Risk Reduction. 

 

OTHER USEFUL INFORMATION

Assistance and Questions

Please contact a member of the Conference Support Team at the registration desk located at the Heldenplatz entrance to the Hofburg Palace in case of any questions or problems. During the conference, the Conference Support Team may be reached at +43 (0) 699 1459 6548 or via the chat function on the SnT2025 mobile application.  

First Aid

A doctor will be on duty for the duration of the conference. For emergency assistance, participants should contact security personnel or a member of the Conference Support Team at the registration desk.  

Time Zone

Austria follows Central European Time (CET), which in June is Greenwich Mean Time (GMT) + 2 hours.